German Historical Institute London

17 Bloomsbury Square
London WC1A 2NJ
United Kingdom

Phone: +44 (0)20 - 7309 2050
Fax: +44 (0)20 - 7309 2055 / 7404 5573

URI: https://www.ghil.ac.uk

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Data Protection Policy

The German Historical Institute London (GHIL) takes the protection of personal data seriously. Please take a moment to read our website data policy set out below.

This data protection policy applies to the domains www.ghil.ac.uk, www2.ghil.ac.uk, denq.ghil.ac.uk and exist.ghil.ac.uk.

Data Collection and Storage

Personal Data

Personal data means information that can be used to identify you. This includes information such as your name, address, postal address, telephone number and email address. It also includes the IP address of any computer you use to access our website pages. It does not include information that cannot be used to identify you (e.g. the number of people using our website).

Personal data are only collected and stored on our websites in so far as this is necessary for technical reasons.

Web Analytics

To continually improve our website products and services, we collect statistics and undertake a technical analysis of how our website is used. In order to do this, we capture and evaluate data when our website is accessed. This data is anonymised.

Matomo (Piwik)

Our websites use Matomo (formerly Piwik), an open source software which statistically evaluates our website usage. Matomo uses cookies. Information produced by a cookie about how our website is used is stored only on the servers of the GHIL. The user IP address is abridged and in this way anonymised immediately after it is processed and before it is stored. Users can prevent cookies being installed by adjusting their browser settings.

Storage of IP address; Use of JavaScript and cookies

IP address

Our website cannot be accessed unless your IP address is registered. The IP address is the computer’s unique, globally valid identifier. As a rule, you as a private user do not have a permanent IP address, as your provider allocates you a temporary IP address when you access a website. However, it is still theoretically possible to track user data to a specific user via an IP address. Our web servers and firewalls store the time of access, the IP address (unabridged), the file path used to access the site, and/or the site and the browser agent, to analyse potential attacks on our website and where applicable, disable them. We store this information for one month. Data that we identify in connection with an attack will be stored for as long as necessary.

Cookies

We use cookies (small text files with information about visits to our site, which are temporarily stored on your hard drive). These are disabled at the end of each session. They are necessary to enable full website functionality.

JavaScript

JavaScript is a programme that extends website functionality and can collect personal data. We do not use JavaScripts to capture personal data.

Fingerprinting

Fingerprinting is a technology used to identify users by evaluating technical data (e.g. installed software versions, fonts etc.). We do not use fingerprinting on our website.

Low level data usage; Right to object to the use of cookies and JavaScript

We only use session cookies. To object to the use of cookies or any other technologies, please refer to the information provided by your browser manufacturer on how to turn off JavaScript and disable cookies (this can be found, for example, in your internet browser Help menu or on the corresponding website). Alternatively, we recommend you get in touch with your browser provider if you need further help and instructions.

You also have the option of deleting cookies that are currently stored on your computer. You can do this at any time by selecting the corresponding menu tab in your internet browser, or by deleting the cookies stored in the designated cookie folder on your hard drive.

Integrated service provider and third party content

Third party content and content from processors who process data while acting on behalf of the GHIL may appear on this website (whereby these service providers stand in a contractual relationship with the GHIL and any personal data collected by them as a result of this contractual relationship may be used only for the purposes for which they have been employed by the GHIL). Such content may include, but is not limited to, videos, maps, RSS feeds, social media messages, and images or graphics from other websites. Where this is the case, service providers of such content must capture the IP address of the user accessing the website, as without the IP address they would be unable to send the content to the user’s browser. The user’s IP address is therefore necessary in order for this content to be shown. We make every effort to use only content from providers who use the IP address solely for the purpose of sending the content. However, we do not have any influence over further activity of the third party provider in relation to the IP address, e.g. whether they store this for statistical purposes. If we have any information on this point, we will pass this information on to our users.

Comments

It is not possible to leave comments on our website.

Images and Videos

Photographic images or videos of individuals will only be published with their consent or where they are persons of historical or public interest. We do not have to obtain consent for the publication of photographs or videos of public events where the focus is not on individuals.

Contacting us

Where a user establishes contact with us by email, the user’s details will be stored for the purpose of resolving their query and in case questions relating to the original query arise in the future.

Data collected for the purposes of sending out our newsletter, registering for events, and other personalized services

If you subscribe to our newsletter, you do this through filling in an online form on our website. We store any data necessary for us to provide this service to you. This usually means your email address, surname and first name, and, depending on the type of product or service, your address details. If we want to process additional data about you, we must first obtain your consent. We use these data solely for the purpose of providing the requested service to you and to be able to answer any associated questions. We do not pass your data to third parties and do not use it for any other purposes. You can revoke your registration and subscription to the newsletter, and/or other personalized services, at any time via the website or by email.

Collecting data in relationship to applications for jobs, internships, or scholarships

You cannot submit application data to our website. To find out what specific data protection regulations apply to data collected as part of a job, internship, or scholarship application, please refer to the details given in the relevant advertisement.

Data Transmission

Your personal data will only be transmitted to government organisations and authorities where this is legally required and/or for the purposes of taking action in the case of attacks on our network infrastructure. Except where these conditions apply, your personal data will not be passed on to any third parties.

Your Rights

Right of access

You have the right at any time to obtain information about your personal data stored by us, the origins and recipients of such data and the purpose of the storage. You can obtain this information from the GHIL’s Data Protection Officer:

      Data Protection Officer:   Katharina Becker
      Email address: datenschutz(ghi)ghil.ac.uk
      Postal address: 17 Bloomsbury Square; London WC1A 2NJ

Right of rectification

You have the right to obtain rectification of inaccurate personal data. Where the GHIL has reasonable doubts regarding the request for rectification, it has the right to withhold rectification until the matter is verified.

Right to erasure

You have the right to obtain the erasure of your personal data. Where the GHIL has a legal obligation to store the data, we will not erase them. Where the GHIL has reasonable doubts regarding the request to erase the data, we have the right to withhold erasure of the data until the matter is verified.

Right to restrict processing

You have the right to obtain restriction of the processing, where you contest the accuracy of the data (until this can be verified), where the processing is unlawful, where you require the data to establish a legal claim (once the purpose for which the data were processed no longer applies) and/or where you object pursuant to GDPR Art. 21. This does not apply where the GHIL has compelling legitimate grounds for the processing.

Right to data portability

You have the right to receive your personal data stored by us in a machine-readable format. We can provide unformatted text (UTF-8 or ANSI) and PDF formats.

Withdrawal of consent

You have the right to withdraw your consents at any time. The withdrawal may be made in the same way as the consent was given or by emailing the Data Security Officer (see below) stating which consent you wish to withdraw. Any data processing that takes place before the withdrawal of your consent remains lawful.

Contact

The data controller for this website is the Director of the German Historical Institute London, Professor Andreas Gestrich (gestrich(ghi)ghil.ac.uk).

If you have any questions or comments regarding data protection, please contact the GHIL Data Protection Officer, Katharina Becker, at datenschutz (ghi)ghil.ac.uk or the Data Protection Officer of the Max Weber Stiftung, Reinhard Hiss, Rheinallee 6, 53173 Bonn, datenschutz(ghi)maxweberstiftung.de.